Minutes AGM March 2017


Minutes of the AGM held at Maesgwyn Hall on Monday 13th March 2017 at 7pm


Committee Members: Olwen Ward, Gillian Jones, Ruth Richards, Gwyndaf & Barbara Owen, Morag Moreton

 Amie Phillips, Keith Samuels, Derwyn Roberts, Neville Sharpe, Annabel Boyce, Gerry Moreton, Roy Griffiths, Kath Griffiths, Dorothy Rich.

Apologies: Jennifer Rainsbury, Helen Roberts, Elwyn Williams, Barry Roberts.


Minutes of the AGM 2016: were agreed as a true record. Proposed by Ruth Roberts and seconded by Gwyndaf Owen.


Matters arising: there were no matters arising.


The meeting was opened by Gillian Jones who extended thanks to all the members who attended and also to Amie Phillips, Volunteer Development Manager Diabetes UK Cymru and to Annabel Boyce, Wrexham Carers Service Manager, AVOW. The meeting was then handed over to Olwen Ward, Chair, for her report.


Report from Olwen Ward


Olwen began by extending her thanks to the committee for their support during the year, the venue hosts and advertising partners. Particular thanks was given to Gillian Jones for her tireless work in identifying guest speakers, arranging the venue and event resources, marketing, building the database of members, liaising with HO, building and updating the website and taking responsibility for the minutes.


Membership currently stands at 93 and during this year we will undertake a review of membership to ascertain whether members who have not made contact within the previous 2 years wish to remain on the list.




During the year Open Meetings have been held with Health Care Professionals as speakers:

Speaker(s) Topic

Marian Jones & Beverley Grundy Oral Health & Diabetes Nicola Crowley & Hayley Lewis Diabetic Eye Screening
Dr A N Nixon Diabetes Part, Present & Future
Vicky Williams Diet & Christmas
Gerald Thomas The Role of the Pharmacist


It has been decided to hold all Open Meetings at Maesgwn Hall in the future as it is an accessible venue with good parking and centrally located. Details of future events can be found on the website.


Activity during 2016/7

Members of the committee have attended various exhibitions and events providing extensive information about the support group and its purpose. These include:


WCBC Health & Wellbeing Exhibition
Big Health Event
Carers Health & Wellbeing Event
Various individual talks


In order to raise awareness of the Group, letters have been sent to all Practice Nurses at Doctors Surgeries; Funeral Directors resulting in donations being received for the Group.

Contact has been made with the Maelor and permission has been granted to place generic posters in all the main corridors

Adverts are placed in the local press prior to each open meeting

Adverts have been placed in Cloch Maelor, a magazine covering Coedpoeth & Minera

Advertising has been undertaken with an email newletter via Sylvia Bremner.

We have been approached by Adult Social Care Commissioning & Planning Officer to meet and attend one of their meetings

To facilitate contact from the public and Health Care Professionals, a mobile phone has been purchased. The new number will be included in all advertising and on posters. The number is 07719 878055.


Future Activity – 2017/18

We are to make applications for grant support to cover venue costs and any specific purchases required to run the group.

Following this period of consolidation, a business plan will be compiled to inform the next period of the group and to assist with planning and development

There will be an Awareness Event in the main reception of the Maelor Hospital

We propose to strengthen ties with Doctors Surgeries

We will review our membership in relation to membership of DUK Cymru

We will ensure that we provide a standby topic/event in the case of a speakers non-attendance.


Future Challenges – as always – arranging speakers, fundraising, developing and increasing membership


Financial report

Ruth reported a good year with a nett increase of £177 from the last report. Total income for the year was £638 comprising £257 from the sale of raffle tickets and donations for refreshments and £381 from donations in memory of individuals. This was against expenditure of £582 comprising £430 for local activities and events and £153 for running and fundraising costs. This leaves a balance at the bank of £2004. The grant awarded by Offa Community Council will be included in next years accounts and will be used to mitigate costs for the hire of the facilities at Maesgwyn Hall.


Election of Committee Members

Olwen reported that all members of the committee would stand down; all committee members have indicated that they were willing to stand for re-election. This was proposed by Keith Samuels and seconded by Roy Griffiths.

Committee members for the coming year

Olwen Ward - Chair
Gwyndaf Owen -Vice Chair
Gillian Jones - Secretary
Ruth Richards – Treasurer
Jennifer Rainsbury – Minutes Secretary
Elwyn Williams, Barry Roberts, Morag Moreton –Committee members



Roy Griffiths presented information on a free event to be held at The Ramada Plaza, Wrexham on 24th May 2017 entitled “The Link Between Diabetes and Heart Disease”. The event held in conjunction with The Liverpool Heart & Chest Hospital (LHCH) will be led by Sarah Jane Daley, Diabetes Specialist Nurse who will provide advice and information on living with the condition, tips for managing Diabetes and provide information about the treatments which are currently available. It is essential to book for this event as it is likely to be very well attended – please pass details to Gillian who will make the booking on behalf of the membership.

There is an event a Chester Football Ground in the Blues Bar delivered by Megan Richardson, Neuro and Complex Rehab Physiotherapist (LHCH) and Carmel Richardson, Highly Specialist Speech and Language Specialist (LHCH) regarding Stroke Rehabilitation, early treatment and outcomes. To book a place, please contact the LHCH Membership Office by email on membership.office@lhch.nhs,uk or telephone 0151 600 1410.

The importance of having a fall back position should a speaker be unable to attend at the last minute was also discussed. The Committee will take this forward.


Amie Phillips – Volunteer Development Manager, based Cardiff

Amie introduced herself to the group and outlined her role in DUK as follows:

  • Feed into local groups with updates, surveys, events

  • Link into HO London

  • Explained about Campaigns she has been involved with such as Feet 1st, 15 Health Care Essentials, Taking Control – Managing your Diabetes

  • Raising awareness of group activities (she did comment that she thought the Wrexham Group had done a massive amount of work in the previous year and she applauded their activity)

  • 33 groups across Wales and 300 across the UK – responsible for assisting in setting up new groups to promote diabetes awareness and also assisting in their development

  • Preparation of a list of information to assist local groups to develop and promote themselves within their communities

  • Discussed the insulin recycling scheme which supports 3rd world countries.


The meeting closed at 8.20

Next Dates for Open Meetings all at Maesgwyn Hall unless indicated 7pm start

10th April 2017 - Freestyle Libre Sensory Technology & Ambulatory Glucose Profiles
24th May 2017 - (The Ramada Plaza Hotel) Link between Diabetes & Heart Disease
19th June 2017 - Dr Stanaway, The Gladstone Centre
18th September 2017 - Presentation by Wockhart
13th November 2017 – British Red Cross